10 Ways to Organize Your Phone10 Steps to Clean and Organize Your Phone

You check your phone 85 times per day. If you’re a millennial, you check your phone more than 157 times per day!

You probably don’t realize it, but that’s a third of the time that you’re awake. How organized is your phone? Our phones have become our lives.

We hold everything from bank account apps to social media apps on our phone. It’s important that we maintain a clean, fast and organized phone so we can find the apps we love quickly, call people faster and create quality content on the go.

Here are 10 things you can do TODAY to organize your phone:

1. Organize Your Phone Contacts

Organize your phone

It’s important to make connections and build long-lasting relationships with people. But, it can be very hard, especially when we’re on the go, to keep an organized contact list. I totally get it, because my contacts have been a mess for ages.

You may have contact names misspelled or no contact name at all, and that can make it very difficult to find someone’s contact information when you need to.

Here’s what you can do today:

  1. Update first and last names of contacts.
  2. Ensure a phone number is assigned to a contact.
  3. Add email and website (optional) to a contact.
  4. Add a photo to each contact.
  5. Assign ringtones to contacts.
  6. Create a list of favourite contacts.
  7. Choose how to display contacts (A – Z, Last name first?)
  8. Disable Facebook/other Apps in settings that automatically import contacts.
  9. Create contact groups on Google (Android) or iCloud (iOS.)
  10. Delete contacts you can’t remember or never contact.

2. Organize Your Phone Notes

Organize your phone
This is an example of notes that are disorganized

The benefits of note-taking on your phone is that it’s accessible everywhere you go. The problem with note-taking on your phone is that it’s easy to take a lot of notes and forget where a certain note is.

Do you have a lot of useless or disorganized on your phone?  I’m going to put my hand up!

Here’s what you can do today:

  1. Delete notes that you DO NOT need (e.g. they have served their purpose, they are gibberish or you have transferred this information to a notebook.)
  2. Create folders for your notes to organize your phone notes (this works well for iCloud notes users.)
  3. Format your notes with headings, checklists, lists, boldface and italics to make them useful (especially if you plan to keep them on your phone for awhile.)
  4. Transfer important notes to a real notebook.

3. Organize Photos on Your Phone

Organize your phone
This is an example of photos that are disorganized

Have you ever accidentally deleted a photo on your phone? Do you take a million selfies…of your dog? Do you have embarrassing photos on your phone? Did you already post that photo to Instagram? Delete them. Delete them all.

Just kidding. Actually, no, I’m not. Let’s be real. There are way too many of us who trust iCloud to backup (and have access) to our photos. Today is the day that you organize and delete photos from your phone. Enough is enough.

Here’s what you can do today:

  1. Look at your photo gallery and then create a FEW SPECIFIC albums to organize those photos.
  2. Delete your photos: if it doesn’t have a home in a specific album, that’s how you know it needs to be deleted. Search through your camera roll, and ask yourself – can this live in one of my albums? If the answer is no, select and delete the photo. You’ll survive this, I promise.
  3. Import photos to your computer: move the photos from your phone to your computer or a cloud service. Now, delete photos from your phone with peace. Repeat this process once a month to maintain a clean space on your phone. (Note: do not neglect the photos on your computer or cloud service, make sure they are kept in specific folders or albums too. Delete what is unnecessary or repetitive).
  4. Permanently delete photos. Most times when we delete a photo, it goes into a “Recently Deleted” album. Make sure to select all the items in that album and delete those photos permanently and free up space.

4. Organize Your Phone Apps

Organize your phone

Smartphones can help you organize and prioritize your life with the use of apps. We all love apps, that’s probably why we have way too many of them.

It’s easy to click and download an app, but if you’re not using it, it needs to be deleted.

Here’s what you can do today:

  1. Examine your apps and create a list of categories in which most of your apps fall into.
  2. Create bins for your apps and label them with a specific category on your list.
  3. When you download a new app, automatically sort it into a bin.
  4. Delete apps you have not used in 2 months.
  5. Update profile information, profile photos, and login details, if applicable, within an app.

5. Update Your Phone Settings

Organize your phone

When was the last time you went to your phone settings? Search each category of your phone settings and see if there is anything that needs to be updated.

Here’s what you can do today:

  1. Connect to WI-FI on your phone: add your home password so your phone automatically connects to WI-FI at home.
  2. Change your notification settings.
  3. Update date, time, keyboards, language, passcode, battery, software, photos, apps and more.

6. Organize Your Phone Music Library

Organize your phone

Do you have missing album covers? Poorly labeled song titles? Missing artist names? There’s a good chance you need to organize your music library.

It’s difficult to organize music on your phone, but if you use IOS, then you can organize the music on iTunes on your computer.

Here’s what you can do today:

  1. Update Song Names.
  2. Update Artist Names.
  3. Add Album Covers.
  4. Update Album Names.
  5. Create Cool Playlist Names.
  6. Sync music to Phone.

7. Organize Emails on Your Phone

Organize your phone
Spark Email App

42% of people check their email in the bathroom. Yes, you’re not alone. Since we use our phone to check emails on the go (or in the loo), it’s important that our emails are organized.

Here’s what you can do today:

  1. Get an awesome email app: I recommend Spark (IOS) or TypeApp (Android).
  2. Delete unnecessary emails forever.

8. Organize Your Phone Text Messages

Back in 2010, there were almost 200,000 texts sent every second of the year (MBA Online). Every. Single. Second. With many texts, the storage on our phone can fill up pretty quickly.

Here’s what you can do today:

  1. Adjust message history to keep messages for 30 days or 1 year (If a message feels important, screen cap it and save it an organized album).
  2. Remove keyboards you don’t use.
  3. Update your Emojis (if you have IOS, you can customize the skin color of some icons.

9. Disable Your Phone’s App Notifications

Disable your app notifications to organize your phone. You may think you need to be notified about something, but you don’t. You’re making yourself more stressed out then you need to be.

  1. Disable notifications on all your IOS apps by going to Settings – Notifications and selecting an app.
  2. Change the appearance of notifications; I suggest removing the badge app icon notification style.
  3. Choose one notification style per app.

10. Wipe Down Your Phone Screen and Update Your Phone Case

According to a study, we touch our phones 2, 617 times a day. Crazy, right? It must get dirty. Mix vinegar, alcohol and water into a small jar or spray bottle. DO NOT spray directly onto your screen. Use a slightly damp cloth and gentle wipe screen.

Do this a few times a week. Also, if your phone case is plastic or not attractive to you, update your phone case. Your phone is something you use more than 85 times per day. You should at least enjoy looking at it.

Whether you organize your phone contacts or your photos, it’s important that you maintain a clean and organized phone to be more productive and limit distractions.

Need more accountability? Sign up to Take the Pledge to Organize Your Phone in 10 Days and get a free printable of the 10-day challenge.


Thanks for dropping by! I'm Tia and I create strategic systems to help people declutter their digital life. I teach people how to create more content in less time and find peace in their mind, soul and of course, digital life. Connect with me on Facebook, Instagram, Pinterest & Twitter

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